When you’ve got a headache, what do you do?
You reach for the headache pain-killer pills and you carry on.
What do you do when you’ve got backache?
You reach for the backache pain-killers and carry on.
What do you do when you feel massively overwhelmed, like there just so much to do, to get done but not enough time in your day to do it all? What do you take when you need to get more done?
Wouldn’t it be great if you could just reach for the overwhelm-killer, get-more-done pills?
Nature Takes Its Course
The natural course of events is for your work to spread. You take on a related task to the one you were doing. Often before that is finished, you start something else related, and as you do you catch sight of another good idea or strategy.
Before long, you are stretched long and thin, with loads of tasks for you to do right now today and this week.
When you write it all down it is almost frightening how much you have bitten off, how much you need to get done, in order to accomplish the end goal you want.
Over time, markets sub-divide into sub-niches, so there is more to learn and more to do. The natural course is to take on more and more.
And soon enough, you are completely overwhelmed
Time to reach for the Overwhelm Pills
The only solution is to step outside of the picture. Really see whats going on, whats getting done.
If you cut up that Overwhelm Pill and look inside, here is what it looks like
Now all of this is outlined in far greater detail in the Outsourcing Exposed book which is available on Amazon in the USA here and in the UK here, but let’s save you some time right here and now and give you the summary of this part (get the book only when you are ready to move to the next level with your outsourcing).
Before you start outsourcing anything, you need to brutally analyse your whole business. Is there any dead-wood you could prune away? Could you cut out any tasks or processes that are unproductive? There is no point getting someone else to do a task which does not need doing in the first place.
Now you look at the task or process as a system. How could you draw it, document it, so someone else could understand what happens when and where? Drill it down to being one of two things… Either an action or a decision. If you have to explain it further, drill down further, until you can define it as either an action or a decision. Then draw a process map. Here is an example of a Process Map which our own team use. Until you can explain it as a system, you cannot expect someone else to repeat it and get it right.
Could the task be automated? Does software already exist which can do at least some of it? Could you design your own software to do it?
Now we come on to the big beast that is “Outsourcing”. There is a lot to this – hence why we have built a whole blog around teaching this right here on Outsourcing Exposed, and why we have a growing army of skilled outsource workers ready at ExpertTeam.tv
The ‘Get More Done’ Solution
Now, imagine after you have taken your overwhelm pill, you are looking out over your business landscape, seeing the system run like clockwork.
You can see your team working away for you, getting things done every day, moving forward, making progress. And you don’t need to be the person doing the work.
If you want to step in and tweak the system, you can, but it is not strictly necessary.
You’re getting feedback and reports on each part of the process, so you’re informed and know what’s going on, so you can make decisions on the future progress and direction of your company.
That is what effective, successful outsourcing looks like.